RACI

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Let’s discuss, board and Steering Committees
The decisions matrix uses a “RACI” style to track who can make what decisions in the Convergence Events organization. In RACI, R = the person(s) responsible for making a decision or carrying out a process; A = the person(s) accountable or who hold approval for a decision or process; C = the person(s) consulted about decisions, people who give their input and expertise for decisions; and I = the person(s) informed about decisions or processes.

RACI = Responsible, Accountable, Consulted and Informed in different situations.

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Item	Description	As Was (pre-2011)
>		Divisional Directors”	Department Head	Event Team (aka concom)	Staff	Steering Committee
Process	Annual budget setting	R, A	C	I	I
Decision	Department head selection	R, A	C	C	I
Decision	Theme selection	R, A	I	I	I
Decision	GoH selection	R, A	I	I	I
Process	GoH prospecting, vetting, invitations	R, A	C	I	I
Process	Theme implementation brainstorming	R	C	C	I
Task	Theme implementation	R, A	C	C	I
Task	Run event team meetings	R, A	C	C	I
Process	Event team archive reports	C	R, A	C	I
Task	Event team communication	A	R	C	I
Process	Public communication	R, A	I	I	I
Process	Press relations	R, A	I	I	I
Decision	Exec on Duty	R, A	I	I	I
Task	At-con post-mortem	R, A	I	I	I
Task	Event team post-mortem	A	R	R	C, I
Task	At-con survey feedback response	R, A	C	C	I
Process	Run annual meeting, elections	R, A	I	I	I
Task	Perform officer duties (President, VP, Secretary, Treasurer)	R,A	I	I	I
Decision	Comp memberships	R, A	I	I	I
Process	OC/CC script	A	R, C	I	I
Task	OC/CC performance	A	R, C	C	I
Task	Divisional planning meetings	A	R	C	I
Task	Departmental planning meetings	A	R	R	I
Task	Tax filing	R, A	I	I	I
Task	Timeline tracking	R, A	C	C	I
task	insurance acquisition	R, A	C	I	I
process	facility allocation: event functions	R, A	C	C	I
process	facility allocation: attendees	R, A	I	I	I
decision	attendee rate	R, A	C	I	I

		Going Forward
Item	Description	Board of Directors	Dept Head	Event Team (aka concom)	Staff	Steering Committee	Finance	Guest Search Committee	Theme Committee	OC/CC Team
Decision	attendee rate	C, I	C	I	I	R, A
Decision	BoD membership	C, I	R, A	R, A	R, A	R, A
Decision	Comp memberships	C, I	I	I	I	R, A
Decision	Department head selection	A	C	C	I	R
Decision	Exec on Duty	I	I	I	I	R, A
Decision	GoH selection	C, I		C	C, I	A		R
Decision	Shared function head selection	R, A	I?	C, I	I	C, I
Decision	Steering Committee membership	C, I	R, A	R, A	R, A	C, I
Decision	Theme selection		C, I	C, I	I	A			R

Item	Description	Board of Directors	Dept Head	Event Team (aka concom)	Staff	Steering Committee	Guest Search Committee	OC/CC Team
Process	Event team archive reports	I	R	R, C, I	I	A
process	facility allocation: attendees	I	R, A	I	I	C, I
process	facility allocation: event functions	C, I	C, I	C, I	I	R, A
Process	GoH prospecting, vetting, invitations	C, I	C, I	I	I	A	R
Process	OC/CC script	C, I	C, I	I	I	A		R
Process	Press relations	C, I	I	I	I	R, A
Process	Public communication	C, I	I	I	I	R, A
Process	Run annual board meeting, elections	R, A	I	I	I	I
Process	Run periodic Steering Committee elections	C, I	I	I	I	R, A
Process	Theme implementation brainstorming	C, I	C, I	R, C, I	I	R, A

Item	Description	Board of Directors	Dept Head	Event Team (aka concom)	Staff	Steering Committee	OC/CC Team
Task	At-con post-mortem	C, I	I	I	I	R, A
Task	At-con survey feedback response	C, I	C, I	C, I	I	R, A
Task	Departmental planning meetings	C, I	R, A	R	I	C, I
Task	Divisional planning meetings	C, I	C, I	I	I	R, A
Task	Event team communication	I	R	C	I	A
Task	Event team post-mortem	C, I	R	R	C, I	R, A
task	insurance acquisition	R, A	C	I	I	I
Task	OC/CC performance	C, I	C, I	C, I	I	A	R (can recruit from all areas)
Task	Perform officer duties (President, VP, Secretary, Treasurer)	R,A	I	I	I	I
Task	Run event team meetings	C, I	C	C	I	R, A
Task	Tax filing	R, A	I	I	I	I
Task	Theme implementation	C, I	R, C, I	R, C, I	R, I	A
Task	Timeline tracking	C, I	C, I	C, I	I	R, A

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